The Export Reports options allow you to email PDF, RTF or XML versions of the reports. The RTF (and XML) versions of the reports can be amended using various applications, for example, Microsoft Word.

Email Options
You can decide whether to create a single file for each report type for each order or 1 file for each report type containing all the orders details. For example, if you get 30 orders and send them as 1 report for each order you will send 30 emails to the addresses entered in the Email Options. If you want to use your custom report text you should select the Use Actinic report text prompts option.

Format
The format of the report to send is specified in Format. When the reports are emailed they are attached to the email.

If the reports are generated as 1 report for each order the following format is used:

Packing List file is created in the form {Order number}_PL.{format}.
For example, AS64XJ10000060_PL.PDF

Invoice file is created in the form {Order number}_INV.{format}.
For example, AS64XJ10000060_INV.RTF

If the reports are generated as 1 report for all orders the following format is used:

Packing List file is created in the form Orders{unique number}_PL.{format}.
For example, Orders9283928_PL.PDF

Invoice file is created in the form Orders{unique number}_INV.{format}.
For example, Orders9283931_INV.RTF

You can also decide to save a copy of the report before being emailed. To do this check the Save Copy box and specify a directory to put the files in.

If you save a copy of the report you can also choose to send the Invoice or Packing List, in the required format as a zip file. A zip file is a more generally acceptable file type to send over the internet.

You can set-up how to send email by clicking on the Setup Email button. See Setup Email for more details.

Email Details
You can decide to specify 1 set of email addresses to use for all report types (Packing List and Invoice) or different email addresses for each report type.

The Subject and Message that you enter will appear on each email that is sent by the Order Processor. The report will be sent as an email attachment. If you are using an SMTP server to send your email you can send an HTML email.