One Stop Order Processing
This feature is available in Professional, Premium and Enterprise versions of One Stop Order Processing
If you use the Royal Mail's Despatch Express Software system you can use One Stop Order Processing to print all of the selected orders' labels. You can also import the tracking details (created by Despatch Express) back into One Stop Order Processing, which can then be included in customer emails (or printed on invoices etc.).
To do this use the following procedure:
You can get more information on One Stop Order Processing from the following link:
Printing Despatch Express (Royal Mail) labels
Using One Stop Order Processing
1 Select the Despatch Express view. If this is not available this is installed into the installation directory (e.g. C:\OSOP\Main). The view displays more columns that will be exported to Despatch Express (for example, Items Shipped). These are used to find order information (or for filtering). These columns are not exported.
2 Amend the view (using the View->Customize current view menu option or the button).
3 You should
amend the value of the Account Number field. If you have an account number enter
this here. You can leave this field blank if you only have 1 account number.
To change others see the Advanced settings section.
4 Select the orders to print labels for. You can either export all the displayed orders or all the selected orders.
the Export Orders button () and select RoyalMail - Despatch Express (Batch).
6 The orders will be exported, by default, to C:\OSOP\DespatchExpress.dat. You can change the filename by selecting the View->Change Export Options menu option or click on the button to the right of the View selection field ().
7Once the file has been created you should start Despatch Express. Select the Despatch / Batch Import menu option.
8 Select the file exported by One Stop Order Processing and click on Import.
Importing the RoyalMail Tracking details into One Stop Order Processing
1 Once you have created your RoyalMail labels, using Despatch Express, export the details to a file (for example C:\OSOP\DespatchExpressDetails.csv)
2 Using One Stop Order Processing select the Import orders button ().
3 Select the One Stop Order type and tick Update information in existing orders. This is shown below.
4 Click on the Options button. This displays the following dialog.
5 Tick the Use OSOP compatible header for order import file and enter a value of
Custom:Entered val. 1,C1,C2,C3,C4,C5,C6,C7,C8,C9,C10,C11,C12,C13,C14,C15,C16,C17,C18,C18,C19,C20,Order ID,C21,C22,C23,C24,C25,C26,C27,C28,C29,C30,C31,C32,C33,C34,C35
NOTE: The above maybe shown over 2 lines but include all the text starting with Custom and ending with C35 (on a single line).
This will map the relevant fields from the Despatch Express export to the One Stop Order Processing fields.
6 Click on OK.
7 When you import the order details (by clicking on Import One Stop orders) the Custom field value will be updated with the tracking ID.
8 You can see the tracking value by viewing an order and looking at the Custom values tab. It will be in the top right hand corner value of the Custom values dialog. To use this value in an email or invoice use the following macro:
9 If you want to import the tracking details into a different order field use the relevant field name from the following link:
and in the above header line (in 5) change Custom:Entered val. 1 for the new field name.
10 To include this value in emails or invoices etc. use the related value from the following link:
For example, to import the tracking ID into the order's Shipping instructions field use the values Delivery Instructions (in 5) and [%DELIVERY_INSTRUCTIONS%] in emails etc..
The default settings are for the number of labels to be printed as 1 using a 1st Class Packet Post service.
You can amend any of the default values by amending either the default view settings, or if it is per order in the custom values on the required order.
The following values can be used in the used as the default value or entered on each order
|Code to enter||Meaning|
|SD101||Special Delivery Next Day £500|
|SD201||Special Delivery Next Day £1000|
|SD301||Special Delivery Next Day £2500|
|SD401||Special Delivery 9am £50|
|SD501||Special Delivery 9am £1000|
|SD601||Special Delivery 9am £2500|
|TP201||Royal Mail Tracked|
|STL01||Standard Tariff Letters 1st & 2nd|
|CRL01||Packet Post Daily Rate 1st Class|
|CRL02||Packet Post Daily Rate 2nd Class|
|FS101||Packetsort 8 1st Class Flat Rate Large Letter|
|FS201||Packetsort 8 2nd Class Flat Rate Large Letter|
|PK101||Packetsort 8 1st Class Flat Rate Packets|
|PK201||Packetsort 8 2nd Class Flat Rate Packets|
|PK301||Packetsort 8 1st Class Daily Rate|
|PK401||Packetsort 8 2nd Class Daily Rate|
|PPF01||Packetpost Flat Rate 1st Class|
|PPF02||Packetpost Flat Rate 2nd Class|
|OLA01||Overseas Letters Airmail|
|OLS01||Overseas Letters Surface|
|MP101||International Contract Airsure|
|OF101||International Format Sort Priority|
|OF301||International Format Sort Economy|
|OZ101||International Zone Sort Priority|
|OZ301||International Zone Sort Economy|
You can also use
calculations based upon the order values to use different values for fields.
For example, setting the default value of DE-ServiceID to the following
means use CRL01
(Packet Post 1st Class) if p&p is£ < 3.5 otherwise use CRL02 2nd
If you have 3 or
more shipping conditions you use the following approach. Using an example defined
in the following table:
|Shipping Method||Despatch Express Code|
|Royal Mail 1st Class Post||STL01|
|Next Day UK Delivery, Mon - Sat||SD101|
You need to define a column for each value. Using Custom Fixed Values. In this example, values 18, 19 and 20. You should untick Include in Exported information for each of these fields.
Define the values
as in the following table.
|Custom Value||Default field value|
|[%Custom:Fixed val. 18%]||[%Shipping method%][=]Royal Mail 1st Class Post[STL01]|
|[%Custom:Fixed val. 19%]||[%Shipping method%][=]RNext Day UK Delivery, Mon - Sat [SD101]|
|[%Custom:Fixed val. 20%]||[%Shipping method%][=]Airmail[OLA01]|
You then need to
put the value into the column to export (i.e. tick Include in Exported information).
Use another Custom value. In this example, [%Custom:Fixed val. 21%].
define its Default field value as
[%Custom:Fixed val. 18%][%Custom:Fixed val. 19%][%Custom:Fixed val. 20%]
This will put in whichever value has been defined into a single field.
NOTE: You should untick Include in Exported information on the [%Shipping method%] field as this is not required.
If you ship using different methods based upon order value you can use the following approach as shown in the following example:
Packages should be sent as described in the following table.
|Order Value||How to send||Despatch Express method|
|Less than £5||2nd Class||Service STL01 , Class 2|
|£5 to £9.99||2nd Class Recorded||Service STL01 , Class 2 , Service Enhancement 11|
|£10 to £19.99||1st Class Recorded||Service STL01 , Class 1 , Service Enhancement 11|
|£20 and above||Royal Mail Tracked||Service TP201|
To do this you
should add the Grand Total to the view and untick Include in Exported
Change the value to
Change this value to
Add 3new fields (e.g. use Custom:Fixed val. 31, Custom:Fixed val. 32 and Custom:Fixed val. 33). Move these to after Labels to Print and before DE-Additional1. Call these new fields Service Enhancement and Class and Tracking Code.
Change the field value to
[%Grand total%][>]4.99[~[%Tracking Code%]][~]
Change the field value to
Change the field value to
Also untick Include in Exported information
You can enter weights for some Despatch Express services. If you need to do this amend the value of DE-Additional1 field and remove the first ~ from the default value. Then add a field before the DE-Additional1 field to will contain the weight. This can be a fixed weight or use the calculated weight. If required you can display this is grammes (rather than kilos) by changing the Field value to:
this will display the value multiplied by 1000 (i.e. in grammes).
NOTE: You may need
to include some fields used in calculations in views. If you untick Include
in Exported information this field will not be exported.
For more information about Despatch Express you can see Royal Mail's guide at:
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